Goodwood Duathlon

IMPORTANT - These terms and conditions ("Conditions") govern entry in the Goodwood Duathlon to be held on 9th May 2010 (the "Event"). You should read them carefully prior to registering for the Event. You should only register and enter the event if you have read, understood and agreed with these Conditions. These Conditions represent a legally binding agreement between you and Mass Participation Events Ltd, (referred to in these Conditions as "we", "us", "our").

You should also read our Privacy Policy this is a separate set of terms and conditions that sets out how we intend to use the personal details that you supply to us. By accepting these Conditions you also accept our Privacy Policy.

We have written these Conditions in what we hope you will find to be simple English. If there is any part of them that you do not understand you should call our Customer Services team. Their contact details are set out below. They will answer any queries or complaints that you may have either about these Conditions or any other aspect of the Event. For competitors under 18 years of age, a parent/guardian must read and sign a copy of these Conditions agreeing to these Conditions on your behalf, and you must also bring a hard copy signed by your parent/guardian to registration at the Event.

1. Who Are We?

The Event is organised by Mass Participation Events Ltd. The registered office is 59 Victoria Road, Surbiton, Surrey, United Kingdom KT6 4NQ and its company registration number is 06786003. If you have any complaint or issue relating to these Conditions or the Event you should contact the Mass Participation Events Ltd Customer Services team as set out below:

Customer Services Team Email: This e-mail address is being protected from spambots. You need JavaScript enabled to view it - Mass Participation Events Ltd will endeavour to respond to general email messages within 5 working days. If you have an email complaint Mass Participation Events Ltd will endeavour to respond as soon as practical and in any event within 2 working days of receipt.

2. Conditions of Entry

You certify that you are 18 years of age or older or you are the parent/legal guardian of a child under the age of 18 and have read these Conditions and accept the terms and conditions it contains.

You agree and acknowledge that you are aware that a competitive Duathlon involves the real risk of serious injury or even death from various causes including exertion, strenuous activity, equipment failure, dehydration, collisions or incidents involving other competitors, spectators, other road users and/or vehicles, aspects of the course or bad weather conditions and other causes. You understand you should not enter or participate in the Event unless you have trained appropriately and had any health concerns checked by a medical practitioner.

You acknowledge that participation in the Event will be physically demanding and you are aware of the nature of the Event and the associated medical and physical risks involved. You accept you are physically capable of competing in the Event and agree that (subject to the Limitation of Liability paragraph below) Mass Participation Events Limited, its officers, employees, agents, affiliates, sponsors or medical advisers are not responsible for any injury or illness that you may suffer as a result of your participation in the Event.

You must comply with the age requirements for entry in the Event. The minimum age of entry for Full Distance race is 17 years old at 31st December 2010. If you are 15 years old by 31st December 2010, you may race in the Half distance event, only at our sole discretion.

You will inform us on your registration form of any illness from which you might suffer that might affect your performance or be relevant if medical treatment is needed. You agree to abide by all race rules and directions we issue with respect to the Event.

You acknowledge that by reason of circumstance beyond our control, it may become necessary to change the format of the event, and if that occurs, you consent to the changes and you agree that each and every one of the conditions set out herein shall apply to the changed event.

You give permission to our Event staff to make decisions concerning medical care and treatment, and where necessary to authorise such care and treatment in emergency situations. You understand that our Event staff will make every reasonable effort, in the circumstances, to reach your emergency contact (if you have supplied one to us prior to the Event) regarding your medical status in the event an emergency arises. In the event that your contact cannot be reached in an emergency, you hereby give your permission to the licensed physician, dentist, athletic therapist, nurse or other medical professional whose services might be required to provide medical care and treatment.

By agreeing to these Conditions and entering the Event, you indicate that you have the understanding and capacity to communicate health care directives for yourself and that you are fully informed and understand the full import of this grant of powers to our Event staff.

You further acknowledge and understand that compulsory insurance affected for the Event may not cover you for any or all injury, loss or damage sustained by you. You are strongly advised to obtain personal accident and personal items coverage, adequate for the Event.

3. Bookings and Payment

You must either (a) complete the Entry Form and send it together with a cheque for the amount indicated plus booking fee (the "Fee") (made out to Mass Participation Events Limited) to the address specified on the Entry Form or (b) complete the Entry Form online and submit it along with the payment details requested on our website. Please note that the booking fee is an administrative charge to process your application and is non-refundable.

You will not be eligible to compete in the Event until full payment of the Fee has been received. No payment shall be deemed to have been received until we have received cleared funds.

4. Rules and Regulations

You agree to abide by all British Triathlon Federation ("BTF") Competition and Doping rules, including rules and regulations of the International Triathlon Union ("ITU"). You shall not be entitled to a refund of the Fees if you are disqualified from the Event as a result of infringing these Conditions or the BTF Competition and Doping rules, including rules and regulations of the ITU. Such event rules (including limits on the time taken to complete a section of the Event), may be initiated by us at our discretion to ensure the safe and proper running of the Event. These rules and regulations may be obtained from www.britishtriathlon.org

You must register and rack your bicycle at the time provided in the Event Information, which we will issue 30 days before the Event.

You are responsible for providing a roadworthy bicycle and helmet which comply with BTF rules and regulations.

You must produce identification, and BTF members must produce their BTF membership card at registration.

5. Withdrawal, Cancellations or Alterations

You may withdraw from the Event at any time, subject to the following provisions of this clause. Additional activities such as Training Days and Open Water Swimming sessions are non-refundable and non-transferable at the time of booking.

If you withdraw more than 90 days before the event you will receive no refund but we will provide you with a place free of charge in the Goodwood Duathlon, which we propose (but do not undertake) to run in 2011.

If you withdraw from the Event at any time from (and including) 90 days and 14, we will guarantee you entry for the Goodwood Duathlon which we proposes (but do not undertake) to run in 2011 subject to you completing an Entry Form and paying the applicable entry fee for the 2011 race.

If you withdraw from the Event within 14 days or if you fail to register for the Event you will receive no refund and will not be guaranteed entry for a future race.

Places are sold on a non-changeable, non-transferable basis. Changes to race category are not permitted and places cannot be transferred. Subject to the foregoing language in this sentence, we may change the date of the Event.

In the event we change the date of the Event, and you are unable to attend on the revised date, you will have 14 days to inform us in writing from when the change in date is announced to receive a refund of your Fee.

You must communicate notice of your withdrawal from the Event to us through the online entry process. Withdrawals cannot be accepted over the phone. Date of completing the online process will dictate whether or not a free or guaranteed place is offered for the following year.

We reserve the right to withdraw the offer of a place to you in the Event for any reason and at any time and in such circumstances, we will provide you with a full refund of the Fee.

Should places be oversubscribed, we reserve the right to offer a place in an alternative category.

We reserve the right to amend the Event format or cancel the Event. We will only exercise these rights due to circumstances beyond our control and in the event of the Event being cancelled we shall provide you with a full refund of the Fee.

6. Limitation of Liability

Nothing in these terms and conditions removes or limits our liability for fraud, for death or personal injury caused by our negligence or for any liability which cannot be limited or excluded by the law.

Otherwise, we will not be liable to you for: (i) any loss or damage of personal equipment belonging to you; or (ii) any indirect or consequential losses (in any case whether or not such losses were within the contemplation of the parties at the date you submitted the Entry Form) suffered or incurred by you arising out of taking part in the Event or any other matter arising under these Conditions.

Limitation of Liability. Except as otherwise provided by any applicable laws, our maximum liability to you for any claim in contract, tort, or in any other cause of action arising in connection with the Event shall not exceed the Fee paid.

7. Publicity and Results

You: (i) irrevocably consent to your appearance in the Event being filmed, recorded, incorporated and exploited in whole or in part in any television programme, film, video or broadcast of whatever nature by all means and in all media and formats now or invented after the date of these Conditions; and (ii) irrevocably consent to the use and reproduction of your name, likeness, appearance and photographs, films and recordings by all means and in all media for the purpose of advertising, publicity and otherwise in relation to the exploitation of the Event and/or the promotion of the Event and the commercial rights relating to the Event provided that such use does not imply direct endorsement by you of any official sponsor or supplier of the Event. You further hereby waive any moral rights you may have in respect of the same.

We reserve the right to vary these Conditions by giving notice to you in writing in any official Event material or correspondence prior to the Event.

We will do our utmost to provide an Event finish time for you however we cannot be held responsible for any computer result anomalies.

All decisions and rulings by us, our employees and our agents shall be binding and final.

8. General

These Conditions (and the documents referred to in them) constitute the entire agreement and understanding of the parties and supersede any previous agreement between the parties relating to the Event. You acknowledge and agree that by submitting the Entry Form (and the documents referred to in it) you shall not rely on, and shall have no remedy in respect of, any statement, representation, warranty, understanding, promise or assurance (whether negligently or innocently made) of any person (whether party to this Agreement or not) other than as expressly set out in these Conditions.

If any provision of these Conditions shall be unlawful, void, or for any reason unenforceable, then that provision shall be deemed severable from these Conditions, shall be enforced to the fullest extent allowed by law as to effect the intention of the parties, and shall not affect the validity and enforceability of any remaining provisions.

No waiver by either party of a breach or a default hereunder shall be effective unless in writing and signed by both parties and any such waiver shall not be deemed to be a waiver of any subsequent breach or default of the same or similar nature.

No amendment of these Conditions shall be valid or binding unless made by prior written agreement between the parties hereto and signed by their duly authorised representatives.

9. The legal position of these terms and conditions

These terms and conditions form a legally binding agreement between you and us.

These terms and conditions shall be governed by English law unless you live in Scotland in which case Scottish law shall govern, and are subject to the exclusive jurisdiction of the courts of England, Wales, Scotland and Northern Ireland.

These terms and conditions were last updated on 13 January 2010.